top of page

Fuel Management System

Fuel Canva.png


Romteck’s state of the art fuel management system provides solutions to securely track fuel distribution, from bulk delivery through to individual vehicles and equipment.

Romteck has been delivering National Measurement Institute (NMI) approved fuel management solutions since 2000. Our rugged hardware and client/server software solutions operate in some of the world’s harshest environments, with systems ranging from standalone cloud based tank level monitoring, through to fully integrated enterprise fuel management solutions.

Benefits of Romteck's Fuel Management Systems


Significant Cost Savings

Through effective processes that secure stock, manage use and control distribution. Romteck’s fuel management system tracks fuel from initial delivery through internal transfers to dispensing, and provides comprehensive process reporting.


Savings are delivered through:

  • Enabling tracking of users and vehicles from supply through to equipment

  • Eliminating pilferage and allowing better inventory control

  • Providing leak detection

  • Saving administration time collating reports for tax rebates or internal cost allocations.


Operational Efficientcies

  • Monitor usage: Monitors normal fuel issue. Detects illegal flows and trickle flows (hose or pipe leakage)

  • Report usage: Provides reports on fuel usage by site, vehicle, equipment class or specific vehicles. Provides the ability to view and print numerous reports and graphs including tank balances, user and vehicle usage, odometer discrepancies and cost centres.

  • Manage rebates: Fuel rebate issues are able to be confirmed at the fuel management system console by the user and are reported as separate items to allow easy compliance reporting

  • Manage tank transfers: can be performed automatically with quantity as well as high and low level sensing

  • Manage multiple fuel types: Vehicles can be multi-fuel (eg unleaded and gas) or can be a refuelling and service vehicle drawing several differing products

  • Manage security: Fuel management system consoles can be configured to ask for all or any of User ID, PIN number, Security Tag, Vehicle ID, Vehicle Tag, Odometer, Engine Run Hours, Service Status, Fuel Rebate Use Confirmation.

Romteck’s Fuel Management Software

  • Comprehensive stock receipt and costing audits

  • Easy diesel rebate compliance confirmation and reporting

  • Full Audit trail and reporting for carbon tax scheme

  • Manages: Mixed fuel, lubricants and coolants for vehicles, plant and equipment

  • Integrates with vehicle information such as odometer and engine run hours

  • Integrate company operations, vehicles, users and communications into a single system

  • Identify abnormal consumption for maintenance

  • Leak detection and emergency alerting functions


Fuel Management Security Options

Romteck’s fuel management system provides a range of options to secure and restrict the amount of fuel/fluids issued to a person or vehicle. This ensures our customers can adequately secure their assets and vehicles using a method suited to their operations and working environment.

Database Security

To augment the operating system security and provide some access restrictions, the fuel management system database requires a password to be entered to either gain access to the configuration and management, or to shut down the fuel management system data collection services. A logging system provides an audit trail of changes that occur in the FMS database. This reduces the possibility of errors or tampering with the system at any point between receipt of bulk fuel to the reconciliation.

Console Security

Romteck’s Delta fuel management system console is a microprocessor-based unit that is mounted adjacent to the fuelling point and controls access and delivery of the fuel. It consists of a user interface featuring a keypad, display and security identity tag reader. The console provides control and logging of up to 8 hose or tank transfer outlets as well as the optional communication equipment for providing information to a centralised computer system. This can be for example 3G, WiFi, or data radio.

Each fuel management system console can cater for an unlimited number of users and fuel consuming assets. Multiple fuel management system consoles can be installed at a single site and share a common communication device if required.

The fuel management system console provides a number of security access methods, and many of these can be assigned to an individual vehicle, asset or person:

  • Radio Frequency Identification (RFID) tag: any asset or vehicle can be fitted with any number of RFID tags. An RFID tag reader can read tags mounted on vehicles and other assets such as gen-sets and lighting towers from up to 30 meters, depending on the type of tag required.

  • Dallas key: The Dallas key is an extremely popular method of security, utilising a simple fob key that can be attached to a keyring or worn by your personnel.

  • Pin code / password: All Romteck consoles offer a pin code or password option. This is usually used in conjunction with either the Dallas Key or RFID tag to identify both personnel and vehicle with each transaction.

  • HID proximity card reader: There are a number of access control proximity cards on the market. Romteck offers a number of options including Indala®, Cardax and Motorola Flexpass™. A proximity card reader enables customers to integrate site access cards, gate cards or personnel identity cards with the fuel management system.

  • Biometrics finger print reader: Another access control option that provides convenient identification. Romteck offers a variety of solutions that can also be integrated with site access solutions.


Fuel Management Configuration and Networking Options

Our customers need a range of options to ensure reliability within challenging and remote environments. Romteck’s fuel management systems offer an array of configuration options including tank level monitoring, RFID tag identification, integrated GPS, remote displays and receipt printers, and a host of networking options that can be combined in multiple ways.

Configuration Options

Romteck’s fuel management system can be integrated with a range of options to customise the solution to our customer’s needs, or enhance the solution to ensure reliability within challenging environments.

Tank Level Monitoring

This can be provided as standalone or part of the FMS console. The standalone unit provides a graphical display and connects to the central database for recording and reporting.

Flow Meter Interfaces

Romteck can provide a number of interface options for the following meters:

  • Smith, LC and Veeder-Root Mechanical Registers

  • Veeder-Root, Gilbarco, Compac and PEC Industrial Pumps and Dispensers

  • Flowmec, Trimec, MacNaught, Puisi or any flowmeter with single or quadrature pulser outputs

  • Ultrasonic flow meters such as GE Panametrics, Flexim and Ultraflow.

RFID “Passive Tag” Identification

Automated vehicle or asset identification with a typical 30 metre range.

RFID “Smart Tags” Identification with Engine Hour recording

The FMS system can obtain the engine hours from vehicles or machines that are fitted with a Smart RFID tag. The information is automatically recorded along with the fuel transaction.

Integrated GPS Tracking for Service Vehicles

An FMS mounted on a service vehicle can also record the GPS locations against the fuel transactions, so that vehicle identification, fuel issued and location can be mapped.

Totalisers and Remote Display Units

NMI approved LCD totaliser products are available ranging from 1 to 8 independent displays in an IP 65 enclosure, that can be truck mounted or fix locations.

Receipt Printer

Weather proof printer designed for use on mine sites and can be mounted on service trucks or fixed locations.

Networking Options

The Romteck fuel management system supports a large number of networking options that can be combined in multiple ways. Several of these communications options can support both fixed and mobile installations or provide a redundant communication path if combined:

Ethernet / CAT5

This is the most requested method of connectivity and provides a secure, robust and simple installation. Ethernet is provided as a plugin module with the console and presents a single RJ45 (CAT5) connector inside the enclosure.

Fibre Optic

Fibre Optic networks are excellent for electrically noisy environments and provide isolation for intrinsically safe systems. Our Fibre Optic interface supports either Multi mode Fibre (MMFO) or Single Mode Fibre (SMFO).

WiFi 802.11b/g

For sites that have an existing WiFi (802.11) wireless network, this option provides a cost effective solution removing the need for installation of communications cables. The Romteck WiFi module will connect to 802.11b through to 802.11g protocols in the 2.4GHz spectrum. It provides bulletproof wireless security with IEEE 802.11i-PSK,WPA-PSK, TKIP 256-bit AES – end-to-end encryption. A range of WiFi antennas can be provided on request, but most installations work extremely well with a small colinear mounted on the console.

GSM / 3G / 4G

For sites that have GSM 3G or 4G coverage, the fuel management console can be supplied with this option. The tiny Romteck 3G/4G module usually only requires a small external antenna fitted to top of the console.

Radio Modems – VHF / UHF

Romteck has had over 20 years’ experience supplying either licensed or ‘free to air’ radio systems to customers on minesites. Our services range from sourcing and recommendations of a radio and antenna solutions to suit your needs to installation of large multi-node systems. The Fuel Management Console utilises a half-duplex method of communications so will easily work with many of the slow data rate long haul single frequency radio modems.

Public Switched Telephone Network or PSTN Modems

The PSTN network although slowly being phased out still provides an effective method of networking. This form of networking is still alive and well on many older minesites that are spread over many kilometres.

Satellite Iridium

Romteck offers satellite communications to solve some of those impossible locations where there is no network or phones available. Often companies will want a uniform solution across a minesite but have blackspots in communication that cannot be fixed due to future plans for the site. The satellite option can either provide a temporary or long term solution.

RS-232/RS-485 Cable

This is an extremely simple form of communication and is offered as a solution to a simple scenario where the fuel management database is within close proximity to the fuel management console. RS-232 3 wire connectivity will provide a range of up to 25 metres, while RS-485/RS-422 will work over several hundreds of meters.

bottom of page